A booking that holds the kit it needs
Appointments and hire on a shared calendar, parts drawn from the same stock as the shop floor, and deposits tracked to the invoice they belong to.
Bookings
6 today · ₦1,240,000
| Reference | Service | Date & time | Status |
|---|---|---|---|
| BK-204 | Bike hire · 3h | Today · 10:00 | Confirmed |
| BK-205 | Repair service | Today · 12:30 | In progress |
| BK-206 | Styling appointment | Today · 15:00 | Scheduled |
| BK-207 | Kit fitting | Today · 17:30 | Pending |
| BK-208 | Group class | Tomorrow · 09:00 | Confirmed |
What the week actually looks like
None of this is a software problem yet. It is the shape of the trade, and it is what the setup below is built around.
01
The job turns up without its equipment
It was promised twice because the calendar and the stock figure have never spoken to each other.
02
Parts are counted twice or not at all
The workshop draws from the same shelf as retail, but only one of them tells the system.
03
Deposits float free
Money taken up front, against a job that has not happened yet, sitting in a place nobody can reconcile against an invoice.
How it runs instead
Four steps, in the order this trade meets them. Everything else is a keystroke away, not a module you buy.
- 01
Book the time and the thing
A reservation captures a slot or a date range and holds the item it needs, so the stock figure knows it is committed rather than available.
- 02
Draw parts from one shelf
Whatever the job consumes moves the same stock the counter sells from. There is no second inventory to keep in step.
- 03
Take the deposit against the job
Payments attach to the booking and carry through to the invoice, so the balance due is the balance due.
- 04
Turn stock tracking off where it makes no sense
For labour and made-to-order there is nothing on a shelf to count, and that is a setting rather than a workaround.
The screens you open on
Bookings that hold the kit they need, so a job never turns up without its equipment.
- Services
- Customers
- Orders & Invoices
Set at signup and changed whenever you like. It decides what you land on, not what you can reach.
- Appointments and hire on a shared calendar
- Parts drawn from the same stock as retail
- Deposits and balances tracked to the invoice
What services & hire usually switch on
Settings, not plans or add-ons. Turn any of them on later, or never.
- Bookings that hold their kit
- An appointment reserves the equipment it needs, so the stock figure knows it is spoken for.
- Stock tracking off entirely
- For labour, hire and made-to-order, where there is nothing on a shelf to count.
Where you trade
Half up front is not an edge case
Deposits, part-payments and a balance settled on collection are how most service work here is actually paid for. A booking can take a payment before the work happens, the invoice carries what is still owed, and the two are the same record, so nobody is reconciling a deposit against a job by scrolling back through a chat.
0
double-booked hires since March
“Every booking reserves its kit the moment it's confirmed. We stopped apologising at the counter.”
Marcus Bell · Founder, Pedal Werks
Questions from services & hire
Can I sell services and products together?
Yes. A fitting and the part it fits go on the same order, and only one of them moves stock.
Does it do recurring appointments?
Bookings are individual today. If you run a standing weekly slot you create it as a booking each time, which is honest but not clever.
What if I hold no stock at all?
Then turn stock tracking off entirely and use the bookings, customers and invoicing side. The free tier covers one location, so that costs nothing to try.
Most of you are two of these at once
A hotel is a bar, a kitchen and a shop. You never pick one and lose the rest.