Volume, temporary staff, and a record of all of it
Four bars, a door, and twenty people who started this month. Everyone gets the access their job needs and nothing else, and every void, discount and refund carries the name of whoever took it.
Team
8 members · 3 roles
| Member | Role | Status |
|---|---|---|
MA Maria Alvarez maria@northgate.co | owner | Active |
JC James Cole james@northgate.co | manager | Active |
PR Priya Rao priya@northgate.co | cashier | Active |
TK Tom Keller tom@northgate.co | manager | Active |
LO Lena Ortiz lena@northgate.co | cashier | Suspended |
What the week actually looks like
None of this is a software problem yet. It is the shape of the trade, and it is what the setup below is built around.
01
Half the staff are new
Training somebody on a system before a Friday is not realistic. Whatever they touch has to be small enough to learn in ten minutes.
02
One login is doing everything
When the whole venue shares a manager password, nothing on the night has a name against it, and the person who needs protecting most is the honest one.
03
The night ends faster than the paperwork
Four drawers, one sheet of paper, and a reconciliation nobody is awake enough to do properly.
How it runs instead
Four steps, in the order this trade meets them. Everything else is a keystroke away, not a module you buy.
- 01
Give out the smallest role that works
Till-only for the bar and the door. No costs, no reports, no settings. Just the register, scoped to the bar they are standing at.
- 02
Run each bar as its own register
Its own float, its own drawer and its own close, all under one venue rather than one till pretending to be four.
- 03
Let the record write itself
Voids, discounts, refunds and price changes are appended with a person and a timestamp as they happen. Nobody has to remember to note anything.
- 04
Read the night on Saturday
Takings, variance and margin per bar, per shift, so the conversation on Monday is about a figure rather than an impression.
The screens you open on
Volume nights, temporary staff and multiple bars, with an audit trail for every one of them.
- Point of Sale
- Team
- Reports
Set at signup and changed whenever you like. It decides what you land on, not what you can reach.
- Till-only access for door and bar staff
- Per-bar registers under one venue
- Every void and discount attributable to a person
What clubs & nightlife usually switch on
Settings, not plans or add-ons. Turn any of them on later, or never.
- A sell unit that isn't the stock unit
- Buy the bottle, sell the pour: sixteen to a bottle, priced per pour and counted per bottle.
- A register per site, closed per shift
- Its own float, its own drawer count, and the variance flagged against whoever closed it.
Where you trade
Cash is still the majority, and that is fine
A drawer full of cash is not a control problem as long as it is counted against something. The float goes in at open, the drawer is counted at close, and the difference is recorded per shift against a person, not written off as shrinkage and forgotten by Friday. Transfers and cards sit alongside it on the same sale when a guest wants to split.
0 lost sales
through four network outages
“The line dropped mid-service on a Saturday. The tills kept ringing and synced up before close.”
Tunde Bakare · Bar lead, Voltage Room
Questions from clubs & nightlife
Can I add somebody for one night?
Yes, and you can take the access away the next morning. A role is an assignment you make and unmake, not a licence bought for a year. Your plan caps how many people can hold access at once: two on Starter, ten on Growth, unlimited above that.
Does the audit trail cover deletions?
There are none to cover. The ledger is append-only, so a correction writes a new row rather than editing an old one, so the original stays readable.
What if a register is closed wrong?
The close stands and the variance stands with it. Fixing a bad close by editing it away is exactly the thing the record exists to prevent.
Most of you are two of these at once
A hotel is a bar, a kitchen and a shop. You never pick one and lose the rest.